Book contents
- Frontmatter
- Contents
- Preface
- Acknowledgments
- 1 Introduction: what can go wrong?
- 2 The decision: to run or not to run
- 3 Scientific and related events: variety delights
- 4 Social events: something for every taste and budget
- 5 The program: how to accommodate pigs in a poke
- 6 Selection of the meeting site: a touch of Russian roulette
- 7 The dates of the meeting: you can't win
- 8 Publications: cruel and unusual punishment
- 9 Selection of participants: how to lose old friends and make new enemies
- 10 Committees: you have to live with them
- 11 Accompanists: you better love'm
- 12 Office and staff: don't take chances
- 13 The budget: a jungle with pitfalls
- 14 Fund raising: some would rather see their dentist
- 15 Allocation of travel support: not much fun either
- 16 Schedule of preparations: from dream to reality
- 17 Announcements, programs, and related information: clarity pays
- 18 Design of forms, nametags, tickets, signs and stickers: how about using common sense?
- 19 Satellite meetings: think twice
- 20 Checklist of important no-nos
- Appendix A Poster presentations
- Appendix B Outline of a general schedule for an international meeting
- Appendix C Excerpts from a letter to prospective panelists of a Colloquium
- Appendix D Excerpts from a letter to the moderators of Colloquia
- Appendix E Invitation to participate in a Socratic Workshop
- Appendix F Excerpts from a letter to leaders of Socratic Workshops
- Appendix G Example of a ‘statement of research interests’ for a Socratic Workshop
- Appendix H Service contract with an exposition service
- Appendix I Contract with a congress hotel
- Appendix J Suggestions for the preparation of abstracts and abstract forms for scientific presentations
- Appendix K Letter with clout to a manuscript delinquent
- Appendix L Schedule for staff of an international meeting
- Appendix M Checklist of equipment and supplies for the registration desk of a major meeting
- Appendix N Equipment and supplies for meeting rooms
- Appendix O Example of a letter/form confirming attendance of prospective participants in various events of a meeting
- Appendix P Calculation of fees
- Appendix Q Suggestions for a hotel reservation form
- Appendix R Summary of daily program schedule
- Index
Appendix N - Equipment and supplies for meeting rooms
Published online by Cambridge University Press: 11 May 2010
Book contents
- Frontmatter
- Contents
- Preface
- Acknowledgments
- 1 Introduction: what can go wrong?
- 2 The decision: to run or not to run
- 3 Scientific and related events: variety delights
- 4 Social events: something for every taste and budget
- 5 The program: how to accommodate pigs in a poke
- 6 Selection of the meeting site: a touch of Russian roulette
- 7 The dates of the meeting: you can't win
- 8 Publications: cruel and unusual punishment
- 9 Selection of participants: how to lose old friends and make new enemies
- 10 Committees: you have to live with them
- 11 Accompanists: you better love'm
- 12 Office and staff: don't take chances
- 13 The budget: a jungle with pitfalls
- 14 Fund raising: some would rather see their dentist
- 15 Allocation of travel support: not much fun either
- 16 Schedule of preparations: from dream to reality
- 17 Announcements, programs, and related information: clarity pays
- 18 Design of forms, nametags, tickets, signs and stickers: how about using common sense?
- 19 Satellite meetings: think twice
- 20 Checklist of important no-nos
- Appendix A Poster presentations
- Appendix B Outline of a general schedule for an international meeting
- Appendix C Excerpts from a letter to prospective panelists of a Colloquium
- Appendix D Excerpts from a letter to the moderators of Colloquia
- Appendix E Invitation to participate in a Socratic Workshop
- Appendix F Excerpts from a letter to leaders of Socratic Workshops
- Appendix G Example of a ‘statement of research interests’ for a Socratic Workshop
- Appendix H Service contract with an exposition service
- Appendix I Contract with a congress hotel
- Appendix J Suggestions for the preparation of abstracts and abstract forms for scientific presentations
- Appendix K Letter with clout to a manuscript delinquent
- Appendix L Schedule for staff of an international meeting
- Appendix M Checklist of equipment and supplies for the registration desk of a major meeting
- Appendix N Equipment and supplies for meeting rooms
- Appendix O Example of a letter/form confirming attendance of prospective participants in various events of a meeting
- Appendix P Calculation of fees
- Appendix Q Suggestions for a hotel reservation form
- Appendix R Summary of daily program schedule
- Index
Summary
Example of a checklist for the first day of a major meeting with parallel sessions.
Monday, May 15, 1989
(A) Morning
(1) Four slide projectors for use, two spares; four extension cords; two spare bulbs.
(2) Four supports for projectors.
(3) Four wireless pointers, two spares.
(4) Four screens of adequate size (check rooms).
(5) Four wireless microphones, two spares.
(6) Four podiums with lights (plus spare bulbs).
(7) Reserved seats (front row) for speakers and special guests of the opening ceremony.
(B) Afternoon
(1) Five slide projectors for use, one spare; five extension cords; two spare bulbs.
(2) Five supports for projectors.
(3) Five pointers for use, one spare.
(4) Five screens (check fifth screen for adequate size).
(5) Two overhead projectors (for Colloquia).
(6) One hundred poster boards with running numbers in upper right corner.
(7) 9000 push pins for posters.
(8) Five wireless microphones, one spare.
(9) Five podiums with lights (plus spare bulbs).
(C) Evening
Four flip-charts and markers.
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- Organizing Scientific Meetings , pp. 173Publisher: Cambridge University PressPrint publication year: 1997