Annual elections – Council and the Court of Electors

Notice to Members and Fellows

Members are reminded of their rights in connection with the forthcoming elections for the vacancies on the Court of Electors and Council. There are 5 vacancies on the Court of Electors. There are vacancies for 2 Fellows and 3 Members on Council.

The nominating meeting of the Council will be held on 24 January 2005 and the last date for receiving nominations from the membership will be Wednesday 23 February 2005. Nomination forms are available from Andrea Woolf: e-mail: [email protected]

The relevant Bye-laws and Regulations are printed below. Please note that constitutional changes are currently under consideration, and that the terms of office listed below may be altered.

Bye-law XXI — the Court of Electors

1. • 2. The Court of Electors shall be composed of:

   1. (a) The President, Dean and Registrar, each of whom shall be an ex-officio member of the Court of Electors; and

   2. (b) Fifteen Electors who shall be chosen in the manner hereinafter prescribed from amongst the Fellows.

2. • 4. At the first meeting of the Council in alternate years after the name of the President for the next ensuing College year has become known, the Council shall nominate a sufficient number of candidates for appointment as Electors to ensure an election, which will be held by a postal ballot of all Members of the College in the manner prescribed by the Regulations. Additional nominations may be lodged with the Registrar between the beginning of the then current calendar year and the end of four clear weeks after the meeting of the Council above referred to. No such nominations shall be valid unless it be supported in writing by twelve Members of the College and accompanied by the nominee's written consent to serve if elected.

Regulation XIX — the Council

1. • 2. Elections shall be held in alternate years to ensure that there are not less than six elected Members of Council and no more than six elected Fellows of the Council subject to the overall condition that no elected Member or Fellow shall serve on Council for more than six years in that capacity without a break of at least one year. At its first meeting in each alternate College year after the name of the President for the next ensuing College year has become known, the Council shall nominate the necessary number of Members and Fellows of the College to ensure that there are no more than six elected Fellows and not less than six elected Members serving on Council. Any nominee who is proposed and seconded and gives his or her consent in writing to serve, shall be validly nominated. Any twelve Members of the College may make nominations in writing at any time between the first day of January in each alternate year and the date which is four clear weeks after the meeting of the Council at which nominations were made. Nominations other than those made by the Council shall be lodged with the Registrar and accompanied by the written consent of the candidate to serve if elected. Should there be more nominations than vacancies, an election shall be held by ballot of the Members of the College. The ballot paper shall not indicate the method of nomination or the names of those nominating. If the number of nominees does not exceed the number of vacancies, these nominees shall be declared elected at the first meeting, whether of the Council or of the Executive and Finance Committee, after the expiry of the period of four clear weeks in this paragraph referred to.